We are seeking an organised and proactive Office Administrator / Accounts Assistant to support a small accountant office in Kilcoy on a part-time, long-term basis. This role is ideal for someone who enjoys working in a professional services environment, supporting both client-facing administration and basic accounting tasks.
This position will suit someone who is detail-oriented, reliable, and comfortable working closely with an accountant in a small office setting. The role is approximately two days per week, with additional hours required during peak periods (July to October).
Location: Kilcoy (ON-SITE)
Key Responsibilities
General Administration
- Answering phone calls and responding to client emails in a professional manner
- Meeting with clients in the office and assisting with the collection and processing of client information
- Scheduling client appointments, including tax return signings and meetings
- Maintaining and updating work allocation spreadsheets and tracking job progress
- Coordinating with clients to ensure deadlines and documentation requirements are met
Basic Accounting Support
- Compiling bank transaction files for entry into Xero Accounting Software
- Assisting with bank reconciliations under guidance from the Accountant
- Lodging tax returns once reviewed and signed
- Following up with clients regarding queries or missing information requested by the Accountant
About You
- Strong administrative and organisational skills with excellent attention to detail
- Experience in an office administration or bookkeeping role (accounting practice experience highly regarded)
- Familiarity with Xero Accounting Software or similar accounting software is an advantage, but not essential
- Ideally hold a university qualification in accounting, business, or a related field (or equivalent experience)
- Strong communication skills and a professional, client-focused approach
- Ability to manage multiple tasks and work independently in a small team environment
- Trustworthy and comfortable handling confidential client information
Hours & Commitment
- Part-time role: approximately 2 days per week
- Additional hours may be required during busy periods (July–October)
- Long-term position replacing an existing Office Manager role
If this sounds like something you would be suited to, Liz would love to hear from you – elizabeth@electuspeople.com.au | 1300 978 331- line 1